General Policy on Gifts
The USA University Libraries gratefully accept gifts of material and cash donations. This includes donations for books in memory or honor of special people, as well as titles that support the curriculum or research goals of the university. Once accepted, materials given to the library become the property of the university to determine retention, processing and disposition. Please review the "Gifts Policy and Procedure" below along with the Criteria for Selecting Material Gifts, which the librarians use to determine if a donated item should be added to the collection.
Please contact the following people regarding donations
Books and other non-serial gifts (music, videos, map, etc.)
Assistant University Librarian for Collections
Serial gifts (magazines, journals, newspapers,etc.)
Head of Documents/Serials
Financial. equipment, property and other donations
Executive Director of the University Libraries
Director, Charles M. Baugh Biomedical Library
Mitchell College of Business Learning Resource Center
Director of the MLRC
Doy Leale McCall Rare Book and Manuscript Library
The purpose of the Gifts Policy and Procedure is to disseminate information to potential donors regarding material donations to the University of South Alabama’s (USA’s) University Libraries.
The University Libraries gratefully accept gifts for the development of its collection. Once accepted, materials given to the Libraries become the property of the University.
Gifts are accepted by the USA Libraries without special terms regarding their retention, processing, and disposition. In rare cases, restrictions requested by donors will be considered, especially for unique materials. It is important that donors understand that gifts of books and other materials to the Libraries have costs to the Library in terms of cataloging, processing, shelving, and shelf maintenance.
The Libraries usually adds to its collection only gift materials that support the research and teaching missions of the Library and the University. Remaining gift materials may be disposed of as the Library sees fit.
Non-serial gifts (books, music, videos, DVDs, maps, etc.) accepted for potential inclusion in the Libraries’ collection are reviewed by Kathy Wheeler, Assistant University Librarian for Collections, who may seek the advice and expertise of subject specialists and bibliographers. Please contact Ms.Wheeler at (251) 460-7938 or email@example.com.
Serial gifts (magazines, journals, and newspapers) are reviewed by the Head of Documents/Serials, Vicki Tate. Please contact Ms. Tate at (251) 460-7024 or firstname.lastname@example.org.
Financial, equipment, and property donations are also accepted as gifts. Please contact the Executive Director of University Libraries, Ms. Lorene Flanders at (251) 460-7021 or email@example.com.
Procedure for the Donation of Material Gifts
Donors of smaller sized gifts (one or more items, but less than a boxful) can bring their gifts to the USA Libraries, in person. Non-serial gifts should be routed to the Assistant University Librarian for Collections, Ms. Wheeler. Serial gifts should be routed to the Head of Documents/Serials, Ms. Tate.
Prospective donors of larger sized gifts (one or more boxes) are asked to make a preliminary inquiry with the Assistant University Librarian for Collections (for non-serial items) or the Head of Documents/Serials (for serial items). A list of the titles involved should be included so that the librarians can determine beforehand if the potential donations fit the University Libraries' collection criteria.
Because we have limited staff and the potential for liability issues, University Libraries personnel cannot pick up donations. Donors should make arrangements to have their donations delivered to the Libraries after receiving notice that the Libraries can accept the donation. The policies regarding picking up donations for Doy Leale McCall Rare Book and Manuscript Library may differ. Please contact Deborah Gurt (firstname.lastname@example.org) about the policy for McCall.
The appropriate librarian(s) will evaluate the item(s) in accordance with the established criteria for inclusion in and/or exclusion from the Collection. Additionally, the value of the gift shall be weighed against space limitations and the cost of processing.
Any donor who leaves his or her name and address along with their donation will receive an acknowledgment of their gift from the Executive Director of University Libraries. If the donor wishes, a bookplate for the purpose of either memorial or honorary recognition will be added to the item.
All material gifts to USA University Libraries are considered non-cash charitable donations. Prospective book donors often wish to know about the tax status of their gift and are frequently interested in having their gift appraised for tax deduction purposes. Because of legal restrictions, the Libraries are unable to provide appraisals or evaluations of donated gift items for income tax or IRS purposes. Donors requiring an appraisal should arrange for an outside, certified professional appraisal prior to making their donation. Once your gift enters our processing area, we cannot accommodate an appraiser on University property.
Since we have a limited size staff, the Libraries do not provide written inventories or lists of donated items to the donor.
Not Suitable as Material Gifts
Suitable as Material Gifts